Privacy Policy

This Privacy Notice is issued by ArchOver Limited. We are committed to protecting and respecting your privacy. This Privacy Notice explains how we will use any Personal Data we collect from you when using a website or internet service owned and operated by ArchOver.

Why and on what basis do we process your personal data?

We ‘may’ collect and process personal information about you when you:

  • contact us to enquire about any services we offer
  • for the purpose of you entering into a contractual relationship with us and for the performance of that relationship
  • if you contact us by telephone, email or via our website (chat services) for any other reason
  • to perform our legal duties and obligations in respect to such activity as AML/KYC

The Personal Data we collect ‘may’ include:

  • Individual details – name, address (including proof of address), other contact details, gender, marital status, date of birth, nationality etc.
  • Identification details – identification numbers issued by government bodies or agencies including your national insurance number, passport number, and driving licence number
  • Financial information – bank account details, and other relevant financial information as required for the delivery of our services
  • Credit and anti-fraud data – credit history, credit score, sanctions and criminal offence and information from anti-fraud databases relating to you if relevant to providing our services to you.

The legal basis on which we process your Personal Data ‘may’ include:

Where it is necessary for the performance of our contract with you or to take steps that you request prior to entering into a contract.

  • Where necessary for compliance with a legal obligation to which we are subject, including to meet the requirements of any applicable regulatory authority
  • Where processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests and fundamental rights and freedoms which require protection of personal data
  • Where you have given consent to the processing of your special categories of Personal Data for one or more specified purposes or where such processing is necessary for the establishment, exercise or defence of legal claims or necessary for reasons of substantial public interest

Retention of your personal data

We will keep your Personal Data only for as long as is necessary and for the purpose(s) for which it was collected, following which it will be deleted. The period for which we keep your Personal Data will include any period which may be necessary for the performance of contractual relationships between us or where we are required to keep your Personal Data for legal or regulatory reasons.

Transfers of your data to third parties

We do not disclose your Personal Data to any third parties except as stated in this Privacy Notice, as otherwise permitted by law, or as authorised by you.

We may disclose your Personal Data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and its subsidiaries) insofar as reasonably necessary for the purposes set out in this Privacy Notice.

We may also disclose your Personal Data to other companies who provide services to us including data management, data processing to satisfy legal requirements, IT, email delivery, website hosting, auditing and other third party services, or in the event of any reorganisation, merger, sale or other transfer of all or part of our business.

It may also be necessary for us to disclose your Personal Data to public or regulatory authorities in order for us to perform our contract with you or to comply with any legal or regulatory obligations to which we or you are subject.

Should we transmit Personal Data to recipients outside the European Economic Area (EEA) we will only do so if the EU has confirmed that the country has an appropriate level of data protection or that other appropriate data protection guarantees are in place in compliance with data protection legislation.

Your rights

You can write/email us to obtain further details of the Personal Data we hold about you and the purposes for which we use it. Our contact details are as follows:

Charlie Mahalski – Data Protection Executive (DPE), charlie.mahalski@archover.com or 0203 021 8100

You may also have the right to require us to:

  • Provide you with a copy of the Personal Data you have provided to us
  • Update any inaccuracies in the Personal Data we hold
  • Delete any Personal Data that we no longer have a lawful ground to use
  • Where processing is based on consent, to withdraw your consent to that particular processing
  • Object to processing based on our legitimate interests unless our reasons for that processing outweigh any prejudice to your data protection rights

Any additional information or requests to exercise your rights should be made in writing to the above contact details.

Your right to complain

If you are not happy with our use of your Personal Data or our response to any request to exercise any of your rights mentioned above, you have the right to make a formal compliant to ArchOver where your complaint will be reviewed by the Data Protection Officer. If, after we have reviewed your compliant and you are still not happy you may complain to the Information Commissioner’s Office (ICO). The contact details of the ICO are:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113
Updated: August 2018